Board Meeting Planning Checklist & Timeline
A simple plan for organizing teams and timelines.
Define goals, set milestones, and keep the team aligned with reminders.
Get the free iPhone appCreate a countdown in Outside, then add your widget.
Planning timeline
4 weeks before
- Define goals and outcomes
- Create a timeline
- Assign owners
- Set a budget
2 weeks before
- Finalize the agenda
- Confirm logistics
- Share invites and details
- Prepare materials
1 week before
- Confirm attendees
- Do a run-through
- Set reminders for key tasks
- Finalize the schedule
1 day before
- Test equipment
- Share final instructions
- Prepare backups
- Send a last reminder
Need inspiration?
Home Screen Widgets
Beautiful countdown widgets that sit right on your home screen.
Lock Screen Widgets
See your countdown without even unlocking your phone.
Live Activities
Real-time countdown updates on your Dynamic Island.
See the app in action
Use the same Outside app experience you saw on the homepage to keep the date in view with a countdown and share it with your group.
Outside App - Upcoming Events
Related dates
Related date pages
Keep teams aligned
Share a countdown for each key milestone using free accounts. Custom countdown reminders require Outside Pro; keep task assignments in your usual team document.
Stay on schedule
Outside keeps the milestone date visible across the team. Keep the full plan in your usual shared document.
Frequently Asked Questions
How early should I start?
For most events, 4-6 weeks gives enough time.
How do I keep everyone aligned?
Share the plan and set reminders for each milestone.
Can I update the plan?
Yes. Update the countdown and reminders as plans change.